Lions Clubs International®
District 322 C2 (Odisha, India)
District 322 C2 (Odisha, India)
| 1 | District Grand Award-Administration |
-
|
3nos. |
| 2 | District Grand Award Activities |
-
|
3nos. |
| 3 | District Grand Award-Lions Quest |
-
|
3nos. |
| 4 | District Grand Award-Membership |
-
|
3nos. |
| 5 | District Grand Award for Public Relation and Image Building |
-
|
3nos. |
| 6 | District Grand Award-Extention |
-
|
3nos. |
| 7 | Best Team Co-ordinator |
-
|
3nos. |
| 8 | Best Team Leader |
-
|
3nos. |
| 9 | Best Region Chairperson |
-
|
3nos. |
| 10 | Best Zone Chairperson |
-
|
3nos. |
| 11 | Best President |
-
|
3nos. |
| 12 | Best Secretary |
-
|
3nos. |
| 13 | Best Treasurer |
-
|
3nos. |
| 14 | Best Lioness Club |
-
|
3nos. |
| 15 | Best Leo Club |
-
|
3nos. |
| 16 | Best Club Bulletin |
-
|
3nos. |
Evaluation of Activity Awards will be made on the basis of their reflection in the Monthly Membership Reports, the reports of ZC, RC, TC, TL and the observation of District Governor during his official visit. Photographs of the activities with detailed report should be sent with MM report for better acceptance. Presence of ZC, RC, TL, TC during the service activities should be reported.
N.B.:Clubs are categorized as Group A, B for the purpose of evaluation. Clubs having membership strength of 35 and above are under Group B and Clubs having membership strength of less than 35 are under Group-A. Many more appreciation awards will also be given.
|
Unit
|
Points
|
Total
Unit |
Unit
|
President
|
Secretary
|
Treasurer
|
||
|
MEETING
|
|
|
|
|
|
|
|
|
|
1
|
General Body meeting once a month |
12 nos.
|
25
|
300
|
each
|
10
|
10
|
10
|
|
2
|
Board of Directors Meeting once a month |
12 nos.
|
25
|
300
|
each
|
10
|
10
|
10
|
|
3
|
Nomination Meeting by 31.3.2012 |
25
|
25
|
20
|
20
|
|||
|
4
|
Election Meeting by 15.04.2012 |
25
|
25
|
20
|
20
|
|||
|
5
|
Installation of new office bearers
before District Installation ceremony
|
50
|
50
|
25
|
25
|
25
|
||
|
6
|
a) District Governor's official visit by 31.03.12 |
50
|
50
|
50
|
50
|
50
|
||
| b) District Governor's Official visit by 30.06.12 |
25
|
25
|
25
|
25
|
25
|
|||
|
7
|
Charter Night Celebration |
25
|
25
|
25
|
25
|
25
|
||
|
REPORTING
|
||||||||
|
1
|
Monthly Membership Report to reach District Secretariat and Copies to VDG/RC/ZC before Last day of the month | |||||||
| (a) Online |
12 nos.
|
75
|
900
|
each
|
30
|
30
|
30
|
|
| (b) Manual |
12 nos.
|
50
|
600
|
each
|
20
|
20
|
20
|
|
|
2
|
Sending Club Goals, List of committee chairmen and Annual Budget to District Secretariat before 31.08.2011 |
50
|
50
|
50
|
50
|
50 (For Budget only)
|
||
|
3
|
a) Monthly Administrative and Activities Accounts duly approved by the Board to reach District Secretariat before last day of the month | |||||||
| i) Manual |
11 nos.
|
50
|
550
|
each
|
20
|
20
|
20
|
|
| ii) Online |
11 nos.
|
75
|
825
|
each
|
30
|
30
|
10
|
|
| b) Monthly Administrative and Activities Accounts for June 2012 reach District Secretariat by 07.07.2012 |
100
|
100
|
25
|
25
|
50
|
|||
| C) Sending of Annual Activities Report to International with a copy to District Secretariat before 30.06.2012 |
50
|
50
|
50
|
50
|
||||
|
4
|
PU 101 form to reach District Secretariat and International by 31.05.2012 as per Lions Clubs International Records |
100
|
100
|
50
|
50
|
|||
|
5
|
a) List of members as on 01.07.11 to reach District Secretariat by 31.07.11 |
25
|
25
|
25
|
25
|
|||
| b) List of members as on 1.1.12 to reach District Secretariat by 31.01.12 |
25
|
25
|
25
|
25
|
||||
|
DUES
|
||||||||
|
1
|
a) Payment of half-yearly District Dues before 31.08.2011 |
100
|
100
|
100
|
100
|
100
|
||
| b) Payment of 2nd half yearly District Dues before 28.02.2012 |
100
|
100
|
100
|
100
|
100
|
|||
|
2
|
a) Payment of International 1st Half yearly Dues before 31.08.2011 |
100
|
100
|
100
|
100
|
200
|
||
| b) Payment of International 2nd Half Yearly Dues before 28.02.2011 |
100
|
100
|
100
|
100
|
200
|
|||
|
3
|
Being a No-Dues club (both District & International) by 15.03.2012 |
150
|
150
|
100
|
100
|
200
|
||
| b) Being a No-Dues club (both District & International) by 30.06.2012 |
100
|
100
|
50
|
50
|
100
|
|||
|
4
|
Single Installment District Dues paid before 31.08.2011 |
400
|
400
|
400
|
400
|
400
|
||
|
PARTICIPATION
|
||||||||
|
1
|
a) District Cabinet Installation, District Conference, Multiple Conference, Regional get-together and District level seminars with 25% of the total club members. |
each
|
100
|
100
|
each
|
20
|
20
|
20
|
| District Cabinet Installation, District Conference, Multiple Conference, Regional get-together and District level seminars with 15% of the total club members |
each
|
50
|
50
|
each
|
10
|
10
|
10
|
|
|
2
|
In Zone Meeting (PST & 1st. V.P.) |
3 nos
|
100 (25 each)
|
300
|
each
|
50
|
50
|
50
|
|
3
|
In Club's Principal Officers (PST) quarterly meeting |
4nos.
|
75 (25 each)
|
300
|
each
|
100
|
100
|
100
|
|
PUBLICATION
|
||||||||
|
1
|
Quarterly Club bulletin |
4 nos
|
50
|
200
|
each
|
20
|
20
|
20
|
|
2
|
Maintaining Scrap Book |
100
|
100
|
50
|
50
|
|||
|
3
|
Souvenir for Fund raising |
100
|
100
|
50
|
50
|
50
|
||
|
MEMBERSHIP GROWTH & RETENTION
|
||||||||
|
1
|
Maintaining the same membership strength as on 01.07.11upto 30.6.12 |
50
|
50
|
50
|
30
|
20
|
||
|
2
|
Addition of new members |
each
|
25
|
each
|
10
|
10
|
10
|
|
|
3
|
Induction of Spouse as a Lion |
each
|
50
|
each
|
20
|
20
|
20
|
|
|
4
|
Achieving net growth of : |
each
|
||||||
| a) Minimum 20 Members |
each
|
20
|
each
|
20
|
20
|
20
|
||
| b) Minimum 10 members upto 19 members |
each
|
15
|
each
|
15
|
15
|
15
|
||
| c ) Minimum 5 Members upto 9 members |
each
|
10
|
each
|
10
|
10
|
10
|
||
| d ) Below 5 members |
5
|
each
|
5
|
5
|
5
|
|||
|
CLUB VISIT
|
||||||||
|
1
|
Visit of Zone Chairperson to one General & one Board Meeting every quarter excluding DG's visit, Charter night and installation Ceremony. |
each
|
25
|
200
|
each
|
10
|
10
|
10
|
|
2
|
Visit of Region Chairperson to one General & one Board Meeting every half year excluding DG's visit, charter night and club Installation ceremony. |
each record
|
25
|
100
|
each
|
10
|
10
|
10
|
| D.G.VISIT | ||||||||
|
1
|
Board of Directors Meeting |
-
|
100
|
100
|
-
|
25
|
25
|
25
|
|
2
|
Governing Body Meeting |
-
|
100
|
100
|
-
|
25
|
25
|
25
|
|
3
|
Production of official records (G.B. Minutes Book, BOD Minutes Book, Cash Book-Activities, Cash Book-Administrative, Attendance Register, Pass Books-Administrative & Activities, Black Book, Money Receipt Books Club, Property Register) |
each
|
50
|
-
|
each
|
5
|
5
|
5
|
|
4
|
To Start the GB and BOD Meeting in schedule time |
each
|
50
|
100
|
each
|
25
|
25
|
25
|
| GENERAL | ||||||||
|
1)
|
Opening New Clubs | |||||||
| a) Upto September, 2011 |
each
|
200
|
-
|
each
|
200
|
200
|
200
|
|
| b) Upto December, 2011 |
each
|
100
|
-
|
each
|
100
|
100
|
100
|
|
| c) Upto April, 2012 |
each
|
50
|
-
|
each
|
50
|
50
|
50
|
|
|
2)
|
New Leo Club |
each
|
100
|
-
|
each
|
50
|
50
|
50
|
|
3)
|
Conversion of Lioness/Leo Club into Lions Club |
each
|
300
|
-
|
each
|
100
|
100
|
100
|
|
4)
|
Submission of Activity Photo with brief write-up |
each
|
25
|
-
|
each
|
10
|
10
|
10
|
|
5)
|
MJF/PMJF |
each
|
100
|
-
|
each
|
100
|
100
|
100
|
|
6)
|
Utkalion Foundation Life Member |
each
|
10
|
-
|
each
|
10
|
10
|
10
|
|
7)
|
Mega Fund Raising |
-
|
200
|
-
|
-
|
100
|
100
|
100
|
|
8)
|
Hosting Zone Meeting |
each
|
25
|
-
|
-
|
10
|
10
|
10
|
|
9)
|
Hosting Region Meeting |
each
|
50
|
-
|
-
|
50
|
50
|
50
|
|
10)
|
Hosting Cabinet Meeting |
each
|
100
|
-
|
-
|
100
|
100
|
100
|
|
11)
|
Hosting Cabinet Installation/Dist. Conference |
each
|
200
|
-
|
each
|
200
|
200
|
200
|
|
Units
|
Points
|
||||
|
RC
|
ZC
|
TC/TL
|
|||
| 1 | Timely receipt of MM Reports of Clubs by District Secretariat (per Club per month). |
Each
|
10
|
10
|
-
|
| 2 | Timely receipt of Club accounts by District Secretariat (per Club per month). |
Each
|
10
|
10
|
-
|
| 3 | Attending Pre Cabinet Meeting. |
50
|
50
|
50
|
|
| 4 | Attending Cabinet Meeting. |
Each
|
50
|
50
|
50
|
| 5 | Attending District & Multiple Conference. |
Each
|
25
|
25
|
25
|
| 6 | Attending RC/ZC Residential Seminar. |
100
|
100
|
100
|
|
| 7 | Retention of membership strength | ||||
| a) as on 1.7.2011 up to 30.06.2012 |
Per Club
|
25
|
25
|
-
|
|
| b) Net membership growth per club. | |||||
| i) 20% |
Per Club
|
100
|
100
|
-
|
|
| ii) 15% |
Per Club
|
75
|
75
|
-
|
|
| iii)10% |
Per Club
|
50
|
50
|
-
|
|
| 8 | Sponsoring new Club. |
Each
|
100
|
100
|
-
|
| 9 | Publishing Zonal/Regional Bulletin. |
Each
|
100
|
100
|
-
|
| 10 | Payment of the both International and District dues | ||||
| A- by 31.08.11 |
Per club
|
200
|
200
|
-
|
|
| B- by 15.03.12 |
Per club
|
100
|
100
|
-
|
|
| C- by 30.06.12 |
Per club
|
50
|
50
|
-
|
|
| 11 | Attending Club's Installation Ceremony. |
Per club
|
50
|
50
|
-
|
| 12 | Accompanying DG during his Official visit |
Per club
|
50
|
50
|
-
|
| 13 | Visit to General Body, B.O.D meetings and Service activities of the Club. |
Per visit
|
10
|
10
|
-
|
| 14 | Conducting Regional Meet within Feb, 2012 |
-
|
100
|
-
|
-
|
| 15 | Conducting Zone meeting. |
-
|
-
|
100
|
-
|
| 16 | Sending quarterly Club Status report to DG in the Prescribed format. |
Each
|
50
|
50
|
-
|
| 17 | Attending Governing Council Meeting. |
Each
|
100
|
100
|
-
|
| 18 | Sending club efficiency report to DG before 30.06.12. |
Per club
|
50
|
50
|
50
|
| 19 | Circulars to the Clubs. |
Each
|
-
|
-
|
25
|
| 20 | Letters to Clubs with a copy to DG |
Each
|
10
|
10
|
-
|
| 21 | Organising Seminars & Workshops. |
Each
|
50
|
50
|
50
|
| 22 | Quarterly staff meeting of R.C. with Z.Cs. |
Each
|
25
|
25
|
-
|
| 23 | Overall assessment by DG |
100
|
100
|
100
|
|
| Units |
Points
|
Total Points
|
||
| MEETING | ||||
| 1 | General Body Meeting once in every month | 12 nos |
20
|
240
|
| 2 | Board of Directors meeting once in every month | 12 nos |
20
|
240
|
| 3 | Ladies night/Leo meet | - |
50
|
50
|
| REPORTING | ||||
| 1 | Monthly membership report to reach District Secretariat and copies of VDG/RC/ZC/DC by 7th of Succeeding month. | 12 nos |
25
|
300
|
| 2 | Sending quarterly reports of Leo Clubs to International | 4 nos |
50
|
200
|
| 3 | List of members as on 01.07.11 to reach Dist secretariat by 7.8.11 | - |
50
|
50
|
| PARTICIPATION | ||||
| 1 | In District Cabinet Installation, District Conference, Regional get-together, District Lioness Meet and District Leo Meet | |||
| A) With 25% of the total Club Members |
100
|
100
|
||
| B) With 15% of the total Club Members |
50
|
50
|
||
| 2 | In Service activities of the sponsoring Club | Each Activity |
100
|
|
| 3 | Publishing Club bulletin | Each |
25
|
|
| MEMBERSHIP GROWTH & RETENTION | ||||
| 1 | Maintaining the same membership strength as on 01.07.11 up to 30.06.12 | Each |
100
|
100
|
| 2 | Addition of new members | Each |
10
|
|
| CLUB VISIT | ||||
| Visit of District Governor RC/ZC/ | 100 |
100
|
||
| TEAM CORDINATOR/TEAM LEADER | ||||
| Conversion to Lions Club |
Special
Awards
|
|||
